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Proposal Support Specialist

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Job Reference: IL110718PSS
Number of Positions: 1
Job Category: Administrative/Clerical
Contract Type: Full Time
Salary: Competitive
Location: Willowbrook, Illinois
G4S Region: G4S Technology
Country:United States

G4S Business Unit:US - G4S Secure Integration
Closing Date: December 31, 2018

Job Introduction:

Responsible for the format and appearance of proposals and related submissions.  Formats proposal input from engineers/estimators/sales and ensures it complies with departmental and RFP guidelines. Works with Proposal Engineers, System Engineers, Estimators, Sales Manager and other authors to be responsive to the customer requirements.  Maintains department databases, files and manuals. Performs administrative functions for the Proposal Department.

Role Responsibility:

  • Analyzes proposal documents and develops a compliant response style, format, and layout based on internal and external requirements.  Develops initial internal responsibility tracking documents.
  • Appropriately formats and lays out proposal data received from various engineers, estimators, sales people, etc.
  • Maintains version control over proposals and items changed and updated.
  • Prep work for submissions (prepare forms, folders, and summaries; pre-format sections, create responsibility matrix, distribute materials to submission team members).
  • Develop/maintains information, manages informational databases, files, and manuals for evaluation of proposal projects.
  • Create/maintain proposal library, including library of often-used content that can be easily modified for unique proposal requirements.
  • Maintain the Access Database for proposal projects.
  • Maintain templates, style guide, and boilerplate materials up-to-date.
  • Perform quality check of the finished response.
  • Develops and tracks SSI information, handles all aspects of SSI in accordance with Homeland Security procedures and 49CFR1520.
  • Performs Administrative Functions for the Proposal Department.  These include, but are not limited to, the following:
  • Order and maintain supplies including Proposal and Office materials necessary to accomplish Proposal production.
  • Make copies and assemble binders and spiral bind submissions.
  • Photocopy, scan documents, and other duties as assigned.
  • Other duties as assigned by supervision.

The Ideal Candidate:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


College degree and experience in a proposal environment preferred.  Appropriate combination of education and business environment background will be considered.  Advanced working knowledge of MS Windows Office applications required.


Communicates effectively in both oral and written English technical language, both in interpreting requirements and providing reports.  Should possess good customer service abilities along with refined grammar skills.  The position may require a lot of interaction with other departments and field employees and outside calls are frequently fielded and must be handled in a professional manner.


Ability to define problems, collect data, establish facts, and draw valid conclusions.  On occasion the ability to interpret a variety of technical instructions in mathematical or diagram form.


While performing the duties of this job, the incumbent is regularly required to sit; use hand and fingers, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear.  The incumbent is occasionally required to stand for long periods of time.  The incumbent may be required to lift and/or move up to 10 lbs. And occasionally lift and/or move up to 25 lbs.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.


While performing the duties of this job, the employee regularly works in an office environment.  There is low to moderate noise in this work environment.

About the Company:

Why work for G4S Secure Integration?

  • Global experts in the assessment, design, construction, maintenance and management of communication networks and electronic security systems
  • Over 20 Years of proven experience as an established large-scale systems integrator providing unified communications and security solutions
  • Financially Sound Company, Highly Regarded by Customers & Industry Peers
  • Highly Competitive Compensation Plan & Comprehensive Benefits Package

G4S Secure Integration is a systems integrator that brings innovative, flexible and cost efficient thinking to the design, construction and maintenance of stand-alone or integrated communication networks and electronic security systems.  For over two decades, we have offered commercial, industrial and governmental clients an efficient single point of contact for all their project issues. A trusted partner to customers and suppliers around the world, G4S Secure Integration takes great pride in delivering outstanding technology, superior customer service and a great return on investment.

G4S Secure Integration has deployed over 2 million fiber miles in more than 200 metropolitan and rural areas and completed over 1,500 large-scale, electronic security systems projects in the United States, Europe, Asia, Central America, and the Middle East.

Headquartered in Omaha, Nebraska, G4S Secure Integration is managed by executives from the telecommunications, construction and security industries.  For more information, visit the company’s website at or call (866) 221-5641.

We offer an attractive, competitive compensation plan, an outstanding comprehensive benefits package, and significant opportunity for professional growth and advancement in the rapidly expanding security/telecommunications industry.  We strongly encourage inquiries from qualified women and minority candidates.  While interest from all applicants for employment with G4S Secure Integration is genuinely appreciated, we can respond only to those candidates with qualifications closest to the job requirements.  For confidential consideration, please visit  and apply on-line.  No phone calls please.

Equal Opportunity Employer/Minorities/Female/Disabled/Veteran

VEVRAA Federal Contractor

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